OTTAWA DISTRICT 2 MASONS

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2021-2022
MASTERS, SENIOR WARDENS AND SECRETARIES

 

What's Going On In District 2

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District 2 By-Laws Amended
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Grand Lodge of Canada in the Province of Ontario
July 2021 Elections for DDGM
 

As announced by the Grand Master and briefly outlined in the February Communique, we will be conducting electronic elections and voting in 2021. This letter is directed specifically to you because it provides further details of how the election of the District Deputy Grand Masters will be conducted this year. This document gives additional highlights of the election process with more details to follow later.

This document may be shared and it will be posted on the Grand Lodge website. This document applies to the election of the DDGM in 2021 ONLY. Election of the District Deputy Grand Master 2021:
 

Overview:

 The voting for DDGMs will take place electronically (from home or while travelling from any computer, tablet or smartphone).

 The election will run simultaneously in all 41 Districts at the same time.

 The election will be run under the auspices of Grand Lodge.

 The election will be conducted using software provided by Grand Lodge.

 Registration of every voter will be required to verify voter eligibility, acquire voter contact information (email) and for affiliated members of multiple lodges to choose the lodge they will vote under.

 Registration and Voting will be conducted electronically only.

 Ballots will not allow for write in names in 2021 (i.e. no late nominations will be accepted).

 The election of the District Deputy Grand Master will be conducted independently from any District meetings held in the spring of 2021.

 There will be no acclamations in July 2021. An electronic vote will still be required even if only one candidate is nominated.

Nomination Process:

 Individual nomination forms must be submitted under the signature of the proposer and the nominee to the DDGM no later than May 30, 2021. The only nomination form accepted will be the fillable PDF form provided by Grand Lodge.

 There will be no ability to add or remove candidate names after May 30, 2021. 

 The DDGM is accountable for validating the eligibility of each nominee (according to the Constitution of Grand Lodge) and for ensuring the completeness of the nomination forms prior to submitting the District eligible candidate form to Grand Lodge.

 All District Deputy Grand Masters must complete the District eligible candidates form with the names of all eligible candidates nominated for the office of DDGM in their District.

 The District eligible candidates form AND the individual nomination forms must both be provided to Grand Lodge by June 01, 2021. Election timelines:

 Grand Lodge will prepare the electronic ballots between June 01, 2021 and June 10, 2021.

 Grand Lodge will export a file of eligible voter verification and selection details to the election software vendor prior to the start of the registration period.

 Voter registration will take place from June 12, 2021 9:00AM EST through June 17, 2021 4:00PM EST.
 

 Voting will take place on Friday June 18, 2021 starting at 9:00AM EST until Saturday June 19, 2021 at 4:00 PM EST.

 Results will be distributed to all voters as soon as they are available.

 Once available, the DDGM may further announce and distribute the results to the lodges. Ballot preparation: Grand Lodge staff will prepare the electronic ballots using the Election software. In terms of the Election software:

 There will be only one election for all DDGMs.

 Voting Groups (i.e. Districts) will be used to create specific ballots for the 41 Districts.

 A voter registered in a lodge in a District will see only the ballot applicable to his District.

 Ballots will not allow for write-in names in 2021 (no last minute nominations).

 Grand Lodge will appoint an Election Administrator and a Scrutineer. Voter

Registration: Registration is required to:

 obtain the voter contact information (email address),

 validate the voter eligibility,

 assign every eligible voter to the Lodge/District in which he is an active member in good standing,

 allow an affiliated member to select which lodge/District he wishes to vote in,

 assign unique Voter ID, and

 distribute any election communications required.

Registration will require the voter to supply:

 His last name,

 His Given names (not validated),

 Grand Lodge Certificate Number (through your Secretary), and

 Lodge Number.

Voting will require the voter to click on a unique voter Id link in the ballot notice emailed to them prior to the election.

Tie Breaking: Should a tie vote result, the Grand Master will cast the deciding ballot.
 

If there are any questions regarding the nomination, registration or voting process, please contact the Grand Secretary or COO by email. It is our intention to gather all questions and distribute a ‘Frequently Asked Question’ summary when available.

D. Garry Dowling, Grand Secretary Lou Domjan, COO

Last updated: Monthly, 2021

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